With the power to enhance workflows, automate repetitive tasks, and deliver unmatched efficiency, the value that AI tools bring to in-house counsel can no longer be ignored. By streamlining mundane, repetitive processes into tasks that can be completed in seconds, AI has transformed the way legal teams operate, freeing up more of their time to focus on strategic work which moves the business forward.

However, not all AI is created equal. For legal teams, choosing secure and reliable tools that deliver accurate, high-quality results is critical to ensuring that AI is used responsibly. Embedding AI into your workflows via your existing legal technology tools isn’t just the most effective way to maximize adoption and ease of use. It’s also the only way to access the optimal accuracy, speed and security standards that come from using AI which is exclusively built on your own rich data repository.

So, let’s break down what an embedded AI experience looks like, and why it’s more valuable for legal teams.

What is embedded AI, and how does it benefit in-house legal teams?

Embedded AI is AI which is seamlessly integrated into your workflows as part of your existing legal technology system. Unlike commonly used AI chatbots like Chat GPT, embedded AI is completely secure and doesn’t require complex prompt engineering to extract meaningful outputs. Instead, it automatically complements the tasks you’re doing within your existing workflows, enhancing productivity and efficiency exactly when and where it’s most beneficial.

One major advantage of embedded AI is that it allows legal teams to leverage AI without the challenges of having to undergo complex training or integrating additional systems into their workflows.

Here are some additional advantages of embedding AI into your legal workflows:

• Enhances workflow with less overhead: Embedded AI reduces the need to adopt and manage multiple platforms.

• Better outcomes: AI works best when fully integrated into the systems it supports. This eliminates the need to manually gather fragmented data and allows AI to rely on a reliable single source of truth.

• Data security: Because they come as part of dedicated legal technology products, embedded AI comes with data privacy and security controls that comply with industry standards. This ensures the safe and responsible use of AI by design.

Embedded AI is increasingly a feature included within consolidated software solutions that are purpose-built for legal teams, such as the LawVu legal workspace. Regardless of which AI use cases you choose to focus on to assist your legal function, LawVu’s seamlessly integrated AI capabilities are on hand at every turn.

Five ways LawVu’s embedded AI delivers greater impact for legal teams 

As you explore these features, keep in mind that each one is part of the LawVu legal workspace, a centralized platform which sits at the center of your team’s daily work. At LawVu, we refer to our embedded AI features as “Workspace Intelligence”.

LawVu serves as a central repository for managing the full lifecycle of your legal work – which means that each of these features comes seamlessly embedded within, and is easily accessible during, the course of your normal workflows.

To see all of these AI features in action, you can also check out our on-demand AI demo.

Contract clause extraction embedded in your review workflow

Scenario: A critical commercial agreement lands on your desk. In this case, your “desk” is LawVu. To evaluate the agreement, you need to identify and analyze key information quickly. You could scroll through the pages searching for key clauses manually, potentially delaying vital business decisions… but now there’s a better way.

Here’s how embedded AI contract data extraction helps you extract key clauses in the contract review process without disrupting workflow:

1. You’re reviewing a contract in the repository in LawVu.
2. AI intelligently analyzes the document and extracts the most relevant clauses for your review.
3. Click any extracted clause to instantly jump to its location in the document for quick review.

Watch a quick demo:

Automate NDA reviews without leaving your workspace

Scenario: You want to automate routine, high-volume NDA reviews from the business while still ensuring that legal has visibility and all contracts land in your repository.

Our seamless integration with BlackBoiler makes this a reality.

Here’s how it works—all without leaving your workspace:

1. When business users submit NDA review requests via the legal portal in LawVu, the system seamlessly identifies the contract type and routes it to BlackBoiler for an automated review.
2. Within minutes, BlackBoiler’s AI-powered engine analyzes the contract against your pre-approved playbook and delivers a fully marked-up version directly back to LawVu.
3. The redlined version comes with clear inline edits and contextual comments highlighting the changes made
4. You can easily compare the automatically redlined contract with previous versions, then seamlessly progress it to the next stage – whether it’s in review, signing, or approval. With everything captured within LawVu, you can manage the entire process without ever leaving the legal workspace.

See BlackBoiler in action:

BlackBoiler’s seamless integration with LawVu gives you a range of ways to offer self- service and speed up contract reviews and redlines. This allows your legal team to gain more time for strategic initiatives, while stakeholders across departments can keep moving forward, fast.

Get key dates into your CLM with minimal effort

Scenario: Your legal team is handling an increasing volume of contracts. Within each of these documents lie critical dates – renewal deadlines that can bind you to unfavorable terms and termination dates that need careful attention.

Having these dates in your CLM lets you automate reminders and stay on top of everything without worry. But manually inputting these dates is a time-consuming activity and prone to human error. You want to extract and capture important dates from your contracts more efficiently, without increasing administrative burden.

Here’s how embedded key date extraction works:

1. Your contract goes through its lifecycle in LawVu. When it is signed, executed or uploaded, you’ll be able to click the sparkle icon to tell Workspace Intelligence to initiate key date extraction.
2. Workspace Intelligence will automatically scan the contract document and highlight potential key dates for your review. You then have the flexibility to select which of these identified dates you wish to add to the system.
3. After selecting the key dates, LawVu automatically adds them to your personal planner and team members’ calendar within the legal workspace. This ensures timely reminders and prevents critical deadlines from being overlooked.

 

Generate reliable, consistent contract summaries at any point

Scenario: Your business leaders need quick insights from complex contracts to make informed decisions, but you’re already stretched thin. Manually summarizing contracts is time-consuming and carries the risk of overlooking crucial details. You want to generate consistent summaries that you can quickly share to stakeholders at any time to give context and help them make informed decisions.

Here’s how embedded contract summaries work without disrupting your workflow:

1. You’re viewing a service agreement in LawVu.
2. With one click, you can generate reliable, consistent contract summaries with key details from the contract.
3. Easily click copy and share them with stakeholders via email, chat platforms, or other communication channels.

Embedded AI empowers in-house legal teams and contract managers to effortlessly produce concise contract summaries on demand without having to navigate away from workflows, significantly reducing the time, effort and mental load required to keep stakeholders informed.

Assign work to the right people faster

Scenario: As an intake manager, you manage a constant stream of legal requests, all funnelled through your legal workspace. While this offers a central point of entry, you still face the time-consuming and mentally taxing task of manually reviewing each request to determine its complexity and identify the right assignee. You need to streamline this matter assignment process with less cognitive effort, improve turnaround times for the business, and improve overall efficiency without disrupting your current workflows.

Here’s how you can assign work to the right people faster with LawVu’s matter manager suggestions feature:

1. You’re looking at a list of requests in your intake queue.
2. Workspace Intelligence instantly gives you up to three matter manager suggestions, each with an explanation of why they were recommended based on workload, expertise and past assignments.
3. Simply select a suggestion to action the matter management assignment, and you’re done!

Improving turnaround times starts with assigning tasks to the right people. The embedded matter manager suggestions feature presents actionable information that intake managers can use to make a faster, better decision. This ensures tasks are seamlessly routed to the most suitable team members, all without changing existing workflows.

Ready to experience embedded AI for yourself?

At LawVu, we want to make AI adoption simpler and easier for in-house legal teams. That’s why we’re continuously iterating on small, high-impact AI features seamlessly embedded within the LawVu workspace – so you can get value from day one without disrupting your workflow.

If you’re ready to learn more about how LawVu’s embedded AI features can help you eliminate administrative work, streamline your contract processes, and boost your team’s productivity, book a personalized demo today.