Seven winning features of document management in LawVu
Legal teams can’t afford to waste time digging through email chains, shared drives, or disconnected systems to find the right document. They need more than generic file storage – they need a document management solution built for in-house legal work.
In this article, we highlight seven winning features of LawVu’s document management solution and why they matter for legal teams looking to work smarter, reduce risk, and deliver more value to the business.
We also unpack some of the benefits and impact LawVu’s document management can have from a business perspective.
1. Centralized, secure repository
All legal documents – everything from contracts, board reports, policies, templates, vendor agreements advice memos – live in one secure, cloud-based system. This extends to emails too, taking key information and important context out of silos and making it an accessible part of your legal record.
Why it matters:
- Less time wasted chasing documents and emails across drives and inboxes
- Reduced risk of duplicates or outdated versions
- Enhanced security and access control to protect sensitive information
- Business continuity and teamwork – anyone in the legal team who needs to find, manage, or reuse legal documents and emails can do it with minimal effort
Business impact: legal teams save hours of wasted search time, while ensuring sensitive data is stored safely, and the business faces less risk of losing access to critical information.
“Contracts are now stored in one place. Decision-makers can access them in seconds, which means they come to us with specific advice requests rather than asking us to first dig through filing cabinets… our CEO has even requested access so he can jump in and look at contracts himself. That’s a sign the system works and inspires confidence.” –Nathaniel Flinn, General Counsel and Company Secretary, Hobart Airport Tasmania
2. Integrated with matter management and contract lifecycle management
Unlike generic file storage, LawVu connects every document to the matter and contract record it is related to. Think about the records in your contract or matter management system as virtual filing cabinets containing all the documents, emails, and key data related to the matter or contract you care about.
Why it matters:
- Documents gain context – you always know the “why” behind the file
- Easier to track related work, deadlines, and obligations
- Reporting ties documents directly to legal work, outcomes, and legal team value
- More streamlined workflows – you don’t have to jump between systems to manage workflows or find information; documents are stored and managed alongside all your legal workflows
Business impact: smarter workflows lead to more time savings and better insights into legal’s workload.
3. Powerful search and metadata
LawVu combines advanced full text search with structured metadata – matter type, contract type, business department, jurisdiction, dates – to make finding the right document effortless. Search also works across emails, not just documents.
Why it matters:
- Retrieve documents by context, not just file name
- Eliminate wasted time on manual searching
- Ensure business stakeholders get the right file first time, and legal can easily find and reuse documents templates and advice
Business impact: dramatically reduced time wasted searching for documents.
“LawVu has saved us an immense amount of time due to numerous features it has, but the big one is the full-text search functionality.
“The full-text search function means the team can search absolutely everything they need across a wide range of projects. What’s so great about it is that when you upload these documents and files, they go into the search index, and you can find pretty much anything put into the application.
“It has truly saved hours upon hours of time we would otherwise have spent trying to track work down.” – Matt Pentz, Assistant Town Attorney, Cary, NC
4. Version control and audit trails
Every change is tracked, with clear version histories and full audit trails.
Why it matters:
- Always know which draft is final
- Reduce compliance and regulatory risk
- Maintain transparency and accountability across legal, business, and outside counsel
An example of a Severance Agreement matter in the LawVu legal workspace, with the ability to view document storage, organization, history and version control as a key component, as well as email storage and search capability.
Business impact: greater accuracy and stronger compliance posture.
5. Secure sharing and collaboration
Lawvu enables secure sharing with business stakeholders and outside counsel, with role-based access and built-in permissions.
Why it matters:
- Collaborate without losing control of sensitive information
- Keep external parties on the same page
- Reduce email back-and-forth and version confusion
Business impact: faster collaboration, lower risk, and improved business perception of legal.
6. Emails, not just documents
LawVu captures and manages emails and attachments alongside documents, linking them directly to the matters and contracts they support.
Why it matters:
- Emails hold critical context and form part of the legal record
- Centralizing them prevents knowledge from being lost in inboxes
- Search and reporting cover the full picture – not just files
Business impact: stronger record-keeping, faster access to information and business continuity even when staff change.
7. Seamless integrations
LawVu integrates with everyday tools like Outlook and Gmail, Microsoft Word and Google Docs, and SharePoint or Google Drive, so documents and emails flow directly into the workspace and team members can make sure everything is in sync without having to jump between tools.
Why it matters:
- Capture and file content without breaking your workflow
- Reduce manual steps and duplicate storage
- Keep information consistent across systems
Business impact: less admin for legal, fewer silos, and a smoother experience for the business.
Why these features matter together
Each of these features delivers value on its own. But combined in the LawVu legal workspace, they provide more than document storage – they provide a system of record for legal.
- Documents are no longer isolated – they’re linked to matters, contracts, and spend
- Search is contextual and fast
- Reporting is possible across all workstreams
- Collaboration is secure and efficient
This integration is what sets LawVu apart from generic document management tools.
Ready to see it in action?
Better document management is about more than storage. It’s about giving legal teams the tools they need to work faster, reduce risk, and deliver insights to the business.
With LawVu document management, you get:
- A centralized, secure repository.
- Integration with matters and contracts.
- Powerful search and metadata.
- Version control and audit trails.
- Secure sharing and collaboration.
Together, these features transform document chaos into clarity – and help legal teams prove their value as strategic business partners.
Ready to see it in action? Book a demo of LawVu’s legal workspace today.
